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How can I set my e-mail to automatically reply to senders while I'm away on vacation?

If you are out of the office and want to inform those who e-mail you of this fact, you can engage a SquirrelMail option which automatically responds to any received e-mail with a reply. This reply can be customized, letting the sender know who to contact in your absence, when you plan to return, etc.

SquirrelMail comes as part of your SACS subscription and is designed to allow you to check your e-mail via the web. One of its options allows you to establish a vacation message.

How to setup your autoreply message.

  1.  Using your favorite browser go to the CGL SquirrelMail site, http://mail.cgl.ucsf.edu .
  2.  Enter your SACS account name and password in the appropriate boxes and press the return or enter key.
  3.  This brings up a listing of the latest e-mail in account. At the top of this page is a listing of links. The fourth one from the left is Options. Click on the Options link.
  4.  A list of options is presented. The option is interest is the Autoresponder / Mail Forwarding. Click on it.
  5.  The new page has a box with a pre-filled in message. Change this message to whatever you want. Then, click the Enable checkbox just below the gray bar at the top of the page and finally, click the Submit button.
  6. Click the browser back arrow until you are returned the listing of your latest e-mails. In the top right-hand corner is the Sign Out link. Click on this to exit the process.
Your autoreply message is now in effect.

Note: It is up to you to turn off this message when you return.

How to stop your autoreply message.

  1.  Use your browser to go the CGL SquirrelMail site, http://mail.cgl.ucsf.edu .
  2.  Enter your SACS account name and password in the appropriate boxes and press the return or enter key.
  3.  This brings up a listing of the latest e-mail in account. At the top of this page is a listing of links. The fourth one from the left is Options. Click on the Options link.
  4.  A list of options is presented. The option is interest is the Autoresponder / Mail Forwarding. Click on it.
  5.  This time, click on the Enable checkbox again to ensure that it is NOT checked and then click theSubmit button.
  6. Click the browser back arrow until you are returned the listing of your latest e-mails. In the top right-hand corner is the Sign Out link. Click on this to exit the process.
Your autoreply message is now turned off.

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